Track mileage, time & receipts
built for the self-employed

Is this approved by HMRC?

ftrak uses HMRC's published mileage rates (55p/mile up to 10,000 miles, 25p/mile after, for 2026/27) and expense categories - the same figures you'd enter on a self-assessment return. We're a record-keeping tool, not a tax adviser. HMRC does not approve or endorse specific software.

What mileage rate does ftrak use?

The current HMRC Approved Mileage Allowance Payment (AMAP) rates: 55p per mile for the first 10,000 business miles in a tax year (up from 45p from April 2026), then 25p per mile - plus 24p for motorcycles and 20p for bicycles. ftrak applies the correct rate for each vehicle automatically.

Can I use ftrak for CIS?

Yes. The Transactions module tracks income and can record CIS deductions at 20% or 30% at source, giving you a clear picture of gross vs net pay for your tax return.

Do I need to buy all modules?

No - pick only what you need. Starter covers receipts, Mileage & Fuel covers trips and fill-ups, Time & Invoices covers clocking in and client billing, Transactions covers income and expenses, and Property covers landlord rental income and expenses. Pro bundles everything at a discount.

Can ftrak help landlords?

Yes. The Property module tracks income and expenses for residential, commercial and foreign lets in HMRC's SA105 UK-property categories - including the residential finance-cost restriction (mortgage interest gives a 20% basic-rate tax credit rather than a deduction). You get per-property net profit plus monthly and MTD quarterly figures, ready to export or file directly.

Does ftrak file directly with HMRC?

Yes. Connect your Government Gateway account from the HMRC Filing page and submit VAT returns and Self Assessment quarterly updates - for self-employment, UK property and foreign property - straight from ftrak, plus your Final Declaration and loss claims at year end. You always preview the figures before anything is sent.

Is the AI available on all plans?

AI features are split across plan tiers. AI receipt auto-fill (merchant, amount, date, category extracted from your scan) is available on any plan that includes the Receipts module. AI transaction categorisation during CSV import is available on any plan that includes the Transactions module. The AI financial chat assistant - where you can ask questions about your spending, mileage, and invoices - is exclusive to the Pro plan.

Is my data safe?

Your data is encrypted in transit (TLS) and stored securely. You can export everything as CSV or PDF at any time, and delete your account and all associated data from your settings. AI features use Anthropic's commercial Claude API, which does not use your data to train its models, and receipt images are read on your own device (only the extracted text is sent). You can also turn AI off entirely in Settings.

What happens when my trial ends?

You choose a plan and continue. If you don't subscribe, your account is downgraded and data is preserved for 30 days so nothing is lost while you decide.